Industry · Caterers

Catering leads answered in seconds, even at midnight.

InstantResponse.AI replies to catering leads from Yelp, Thumbtack, Google LSA and your website chat in seconds, 24/7, captures the event date, headcount, service style and dietary needs, and collects a preferred tasting or call time for your team.

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InstantResponse AI

Replied in seconds

Website

Looking for catering for a company event on the 22nd, around 60 people.

Happy to help! Any dietary needs we should plan for, like vegetarian, gluten-free or kosher? And would you prefer buffet or plated?

About 10 vegetarians, buffet is fine.

Thanks! I've noted the 22nd, 60 guests, buffet, 10 vegetarian. What's the best number for our events team to reach you with menu options?

AI Advantage

Date, headcount, service style and dietary needs captured, with a phone number for your events team.

Illustrative example based on real product behavior. Not a guarantee of results.

In short

Caterers use InstantResponse.AI to qualify weddings, corporate events, drop-off orders and private parties the moment a message lead arrives. It captures the details your sales team needs, shares only the starting-at prices you set, follows up on your schedule, and alerts your team to take it from there.

Made for catering

What the AI asks an event lead.

The details that shape the proposal, collected while the customer is still planning.

Event date

The date, start time and how firm the date is.

Event type

Wedding, corporate, drop-off, holiday party, memorial or private event.

Guest count and service style

Headcount plus plated, buffet, family-style, stations or drop-off.

Venue and access

Venue name, kitchen access, load-in and timing restrictions.

Dietary needs and allergies

Vegetarian, vegan, kosher, halal, gluten-free and allergies captured up front.

Budget per guest

Per-person budget expectations, with your starting-at prices shared only if you set them.

Event types

From drop-off lunches to plated weddings.

Weddings

Ceremony and reception timing, guest count, service style, bar and tasting preference.

Corporate

Meetings, employee lunches, holiday parties and recurring office orders.

Drop-off catering

Order size, delivery window and address captured for quick quotes.

Private events

Anniversaries, birthdays, showers and rehearsal dinners.

Funerals and memorials

Handled with a calm tone and short questions, then sent to your team quickly.

Full-service events

Staffing, rentals and bar needs collected for the proposal.

Live lead sources

One AI front desk for Yelp, Thumbtack, Google LSA and website chat.

InstantResponse.AI replies to message leads for caterers on these four sources in seconds, 24/7, using only the services, prices and answers you approve.

Yelp Requests
Our Yelp auto responder replies to Yelp Request a Quote messages in seconds and asks your questions while the customer is still comparing businesses.
Thumbtack
The Thumbtack auto responder answers Thumbtack message leads in seconds, so your reply lands before the customer picks another pro.
Google Local Services Ads
The Google LSA auto responder handles LSA message leads, and LSA calls come with recordings, transcripts and AI summaries.
Your website
Add the website chat widget and the same AI replies to site visitors in seconds, day or night.

Beyond the first reply

Everything else your office gets.

The AI reply is where it starts. Caterers also get the inbox, alerts, call review and reports that keep a lead moving after the first message.

One leads inbox

Yelp, Thumbtack, Google LSA and website chat conversations in one leads inbox, with search, filters by date, status, ZIP code and lead type, and CSV export.

Team alerts by email, SMS and WhatsApp

Alerts to up to 10 email addresses, SMS and WhatsApp groups for a new lead, a goal achieved, an AI handoff, or a lead that stops replying.

Google LSA call review

Recordings, transcripts and AI summaries for LSA calls, automatic lead ratings and spam disputes, plus Google's rating status and credit eligibility per lead.

Reports that show what works

Yelp ads and Google LSA reports (including LSA credits), Google Business Profile reporting, and lead reports by source, service type and ZIP code.

Built for multi-location

Each location gets its own business profile and AI settings per lead source. Growth covers up to 3 locations; compare plans.

Guardrails you control

The AI quotes only the starting-at prices you set, keeps spam out of conversations, follows up on your schedule and hands off when a person should take over. See AI settings.

Qualified leads can go to Workiz through its native one-way integration, or to ServiceTitan, Housecall Pro, Jobber, GoHighLevel and other tools through Zapier or webhooks.

app.instantresponse.ai / leads

Sample data from our demo account.

Connects with your stack

Send qualified leads to the tools you already use.

Zapier

Google Business Profile

Go High Level

Lead details reach GoHighLevel, your practice management software or your CRM through Zapier or webhooks, so your current setup stays as it is.

FAQ

Frequently asked questions

: It captures the requested date and event details for your team to confirm. Full calendar booking is in Beta, so the AI does not promise a date on its own.
: It shares the starting-at prices and offers you configure, and can share your booking link when the customer is ready.
: Yes. Follow-ups run on the schedule you set until the customer replies or opts out, and you can get an alert when a lead stops replying.
: Message leads from Yelp Requests, Thumbtack, Google Local Services Ads and the Website Chat Widget, in seconds, 24/7. Google LSA calls come with recordings, transcripts and AI summaries. AI voice calls on your existing number are coming soon.
: No. It only shares the services, starting-at prices, coverage area and answers you configure. When it has no approved answer it stays silent on that point, and your team follows up.
: You choose the goal per lead source: collect a phone number, or capture the customer's preferred day and time for your team to confirm. Full calendar booking is in Beta.
: Alerts go to up to 10 email addresses, SMS and WhatsApp groups for a new lead, a goal achieved, an AI handoff, or a lead that stops replying. Anyone on your team can take over the conversation from the inbox.
: Workiz has a native one-way integration. ServiceTitan, Housecall Pro, Jobber, GoHighLevel and other tools connect through Zapier or webhooks.
: Starter is $99/mo for one location, Growth is $199/mo for up to 3 locations, and Scale starts at $499/mo. Every plan includes unlimited leads and messages, a 14-day free trial, and no contracts.