Industry · Dental Practices
Every new-patient inquiry answered, even after hours.
Dental new-patient inquiries that come in after 5 PM usually go to the next practice on Google. InstantResponse.AI answers instantly, answers insurance questions using accepted plans and practice rules configured in AI Settings, screens for emergencies, and confirms preferred times for cleanings, exams, and cosmetic consults. Full calendar booking into your practice-management system is currently in Beta.
Emergency triaged and a preferred time confirmed, before the patient called a second practice.
General, cosmetic, pediatric, and specialty dental practices use InstantResponse.AI to handle new-patient intake, emergency triage, insurance questions, and cosmetic consult inquiries - 24/7, in the practice's voice. Voice AI (answering calls on your existing number) is currently in advanced Beta.
Made for dental
What the AI handles at your front desk.
New-patient intake
Name, DOB, insurance carrier, reason for visit, and preferred provider captured upfront.
Insurance questions
Answers insurance questions using accepted plans and practice rules configured in AI Settings, and flags out-of-network callers.
Emergency triage
Broken tooth, abscess, and swelling flagged for same-day dispatch to on-call.
Cleaning and exam scheduling
Confirms a preferred day and time for hygiene visits with the right recall interval. Full calendar booking is in Beta.
Cosmetic consults
Veneers, Invisalign, whitening consults routed to the treatment coordinator.
Pediatric routing
Recognizes children's calls and routes to pediatric provider or specialist.
Recall and reactivation
Nudges lapsed patients back for cleanings with your recall schedule.
Connects with your stack
Pushes intake into the tools your practice already uses.
InstantResponse.AI pushes intake into any CRM or scheduling tool you already use - ServiceTitan, Housecall Pro, Jobber, Workiz, GoHighLevel, Clio, Karbon, Follow Up Boss, Boulevard, and thousands more - through Zapier or webhooks.
FAQ
Frequently asked questions
- It works like an AI front desk. New leads from your phone, texts, website, and lead sources land in one inbox, get a helpful reply in seconds, and your team gets pinged when a real job is ready to book.
- Phone calls, text messages, website forms and chat, Yelp, Google Local Services Ads, Google Business Profile, Thumbtack, and other lead-gen companies. Everything shows up in one place so nothing gets lost.
- In seconds, day or night. In most local service categories the business that replies first wins the job, so InstantResponse.AI is built to answer immediately instead of hours later.
- Yes. Nights, weekends, and holidays are treated the same as business hours. New leads get an immediate reply and your team is notified based on the rules you set.
- You tell it about your business once — services, pricing, hours, service area, and how you like to talk to customers. From then on it answers questions and asks the right follow-ups. You can update it any time.
- Yes. If a lead stops replying, InstantResponse.AI nudges them politely in your voice until they book, ask a question, or opt out — so leads don't slip through the cracks.
- You get notifications by WhatsApp, text, and email as soon as a new or qualified lead shows up, so nobody has to sit and refresh five different apps.
- Yes. InstantResponse.AI works over Zapier, so it plugs into whatever CRM or scheduling tool you already use. You don't have to switch anything.
- Yes. Every conversation is in a shared inbox and anyone on your team can take over silently. The AI hands off cleanly and the customer never sees the switch.
- Yes. InstantResponse.AI shows clear reports of where your leads come from and which channels turn into booked jobs, so you know where your money is actually working.
Never lose a new patient to a missed call.
See dental intake run 24/7 in your voice. 15-minute demo.
Book a demo and leave with your 14-day free trial running.